Instructions for Authors

Article Template

You can download a copy of the URNCST Journal article template here. Please do not alter the formatting or fonts that have been provided, as they have been specifically adjusted to expedite the typesetting process.

 

Submission Process

All manuscripts must be submitted online by one of the authors of the manuscript, and should not be submitted by anyone on their behalf. The submitting author (likely the undergraduate student) takes full responsibility for the article during submission and peer-review.

Please be aware that the URNCST Journal levies a minimal publication fee on all accepted research articles in order to cover costs associated with maintaining our open access system and server, peer-review, copyediting, and typesetting.  You can view the fee schedule here.

To minimize the time taken from submission to decision to publish, please ensure that you read these submission instructions very carefully to ensure that your manuscript adheres to the URNCST Journal formatting guidelines.

As part of the submission process, you will be asked to provide a cover letter. Please use this to explain why your manuscript should be published in the URNCST Journal, elaborate on any issues relating to our editorial policies, declare any potential conflicts of interest, and state whether you or any of your co-authors intend on publishing your work, in whole or as part as a larger study, in the future. At the URNCST Journal, we understand that many undergraduate research projects are sometimes a portion of a graduate student or professor’s larger study, and publishing your work in the URNCST Journal does not prevent you from publishing overlapping work in another journal the future. Authors, however, may not publish their work in URNSCT Journal if it has already been published elsewhere, and authors should be aware that other research journals may not allow for overlapping publication.

 

File Formats:

Please submit your manuscript in Microsoft Word format only (DOC, DOCX).

 

Preparing Manuscript Text:

The URNCST Journal currently accepts three types of submissions: 1) primary research, 2) review, and 3) research protocol articles. In each section below, please be sure to read the instructions pertinent to the article type that you are submitting.

 

Manuscripts for ALL article types submitted to the URNCST Journal should contain the following sections:

 

Title page

Abstract

Keywords

Introduction

Methods

Results

Discussion

Conclusions

List of Abbreviations Used (if any)

Conflicts of Interest

Ethics Approval and/or Participant Consent

Authors' Contributions

Acknowledgements

Funding

References

 

If your manuscript will contain any of the following, please also read these instruction sections carefully:

 

Figures

Tables

Additional Files

 

Please note the differences in what each section should contain based on article type as follows in each manuscript secton below:

 

Title Page

All article types: The Title Page should provide the 1) full title of the article, 2) full names, academic degrees, institutional affiliations and addresses, and email addresses for all authors, 3) an indication of the corresponding author. Only the first letter of the first word of the title and after each colon, and proper nouns should be capitalized. Please do not use abbreviations in your title.

 

Title

Primary articles: The Title of your article should clearly describe your intervention.

Review articles: The Title of your article should clearly describe your review topic. Review articles should end with “: A [literature or scoping or systematic] review”.

Research protocol articles: The Title of your article should clearly describe your research protocol. Research protocol article titles should end with “: A research protocol”.

 

Abstract

All article types: The Abstract should not exceed 350 words and may or may not be structured into separate sections. The Abstract must, however, contain information pertinent to your manuscript’s Introduction (the context and purpose of your study), Methods (how the study was performed and statistical tests used), Results (a summary of main findings), Discussion (a summarized analysis of your findings) and Conclusion (study implications and future directions). Please minimize use of abbreviations and do not cite any references in your Abstract.

 

Keywords

All article types: Provide three to ten keywords representing the main content of the article, each keyword separated by a semicolon (i.e. cancer; biology; genomics).

The body of the article spanning from the beginning of the Introduction to the end of the Conclusion should not exceed 3000 words.

 

Introduction

All article types: The Introduction section should be written so that it is understandable to other researchers outside of your field’s discipline, and summarize the background and aims of your research project. Clinical studies, where appropriate, should include a summary of a literature search undertaken to indicate the justification of the study and what it aimed to contribute to the field. The Introduction section should end with a statement of the research question the study sought to answer.

 

Methods

All article types: The Methods section should highlight the study’s design, setting, participants and/or materials involved, all interventions and comparisons, and the type of analysis used, including a power calculation if appropriate. Generic drug names should generally be used. When proprietary brands are used in research, include the brand names in parentheses in the Methods section.

 

Results

Primary research and review articles: The Results section should present your key findings of your research without interpreting their meaning. Results of statistical analysis should include, where appropriate, relative and absolute risks or risk reductions, and confidence intervals.

Research protocol articles: Understandably, the Results for a protocol may be a very brief summary of progress to date. It can include, but certainly does not have to be limited to, recruitment/enrolment status, the study timeline, and when results are expected.

 

Discussion

Primary research and review articles: The Discussion section should analyze and interpret your results reported in the previous section. New outcomes not reported in the results should not be reported in the discussion.

Research protocol articles: The Discussion section should discuss how the results reported in the previous section will be analyzed and interpreted.

 

Conclusions

Primary research and review articles: The Conclusions section should clearly state the main conclusions of your study, provide an explanation of the study’s importance to the field, and identify any new research questions that arose from conducting this study, and outline future directions where applicable.

Research protocol articles: The Conclusions section should clearly state the main intent of publishing the protocol, provide an explanation of the study’s importance to the field, and identify any new research questions that arose from conducting this study, and outline future directions where applicable.

 

List of Abbreviations Used (If Any)

All article types: If abbreviations are used in the text they should be defined in the text at first use written in full with the abbreviation in parentheses. A complete list of all abbreviations used should be provided in a section called List of Abbreviations directly following the Conclusions section.

 

Conflicts of Interest

All article types: The “Conflict of Interest” section should declare any real, potential, or perceived conflicts of interest between the duties or responsibilities related to research, and personal, institutional or other interests associated with each author. A conflict of interest can exist when an author’s interpretation of data or presentation of information may be influenced by their personal or financial relationship with other people or organizations. If all authors have no conflicts of interest, please state “The author(s) declare that they have no conflicts of interest.” In any case, please explicitly state which authors do and do not have conflicts of interest so that this is made clear to the reader.

 

Ethics Approval and/or Participant Consent

All article types: If the study reported in your manuscript required review by your institution's research ethics board (REB), please provide the details in this section. If your study involved human participants, please describe the steps taken to gain the consent of the study participants. If your study did not require ethics approval and/or participant consent (i.e. a review) please briefly explain why.

 

Authors' Contributions

All article types: The International Committee of Medical Journal Editors (ICMJE) states that there are four main criteria that constitute authorship on research article as follows:

  1. Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
  2. Drafting the work or revising it critically for important intellectual content; AND
  3. Final approval of the version to be published; AND
  4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

 

Please outline the contributions made by each author using the following format, where each author is referred to by their initials:

ABC: made contributions to the design of the study, collected and analysed data, drafted the manuscript, and gave final approval of the version to be published.

DEF: contributed to study design and planning, assisted with the collection and analysis of data, and gave final approval of the version to be published.

GHI:  made substantial contributions to the design of the study, the collection of data as well as interpretation and analysis of the data, revised the manuscript critically, and gave final approval of the version to be published.

If a contributor did not meet the criteria for authorship, they should be listed in the Acknowledgements section.

 

Acknowledgements

All article types: Please acknowledge anyone who contributed towards the article but did not meet the criteria for authorship. Examples of such contributors include those who provided purely technical help, writing assistance, a department chair who provided only general support, or those who contributed as part of a large collaboration group. Authors should obtain permission to acknowledge all those mentioned in the Acknowledgements section.

 

Funding

All article types: Please include all funding sources associated with your study. If the study was unfunded, please state “This study was not funded”.

 

References

All article types: All references, including URLs, must be numbered consecutively, in square brackets, in the order in which they are cited in the text, followed by any in tables or legends. Each reference must have an individual reference number. If automatic numbering systems are used, the reference numbers must be finalized and the bibliography must be fully formatted before submission. Note: In accordance with CrossRef, for cited journal articles please ensure that you report the hyperlink as a DOI weblink and NOT a weblink from the journal’s webpage (i.e. https://doi.org/10.26685/urncst.11 and NOT https://urncst.com/index.php/urncst/article/view/11). To speed up your referencing process, use the CrossRef free DOI lookup: https://www.crossref.org/guestquery/.

 

The URNCST Journal follows the reference style outlined by the International Committee of Medical Journal Editors (ICMJE) also known as the Vancouver citation style. Some cited examples are provided below:

 

Standard journal articles

Lopatto D. Survey of undergraduate research experiences (SURE): First findings. Cell Biology Education. 2004 Dec 21;3(4):270-7. https://doi.org/10.1187/cbe.04-07-0045

Kardash CM. Evaluation of undergraduate research experience: Perceptions of undergraduate interns and their faculty mentors. Journal of Educational Psychology. 2000 Mar;92(1):191. https://doi.org/10.1037/0022-0663.92.1.191

 

Complete book, authored

Laursen S, Hunter AB, Seymour E, Thiry H, Melton G. Undergraduate research in the sciences: Engaging students in real science. John Wiley & Sons; 2010 Jun 15.

 

Website

The Council on Undergraduate Research [Internet]. Undergraduate Journals. [cited 2017 Jun 29]. Available from: http://www.cur.org/resources/students/undergraduate_journals/

 

For more examples of Vancouver citation style, please see: https://www.bma.org.uk/library/library-guide/reference-styles

 

Figures (if any)

All article types: Figures should be provided where it should be displayed in the word document text file. Each figure should be able to fit on a single page in portrait format, and they should be numbered in the order in which they appear cited in the manuscript (i.e. Figure 1, Figure 2, etc.). Each figure must be accompanied with a caption directly below it. Please note that the URNCST Journal only publishes articles in online formats, and therefore, there are no additional charges for the use of color figures. Important: It is the responsibility of the author(s) to obtain permission from the copyright holder to reproduce figures that have previously been published elsewhere, which should be scanned and emailed to the editorial office in case of acceptance together with your Publication Agreement Form.

 

Tables

All article types: Tables should also be provided where it should be displayed in the word document text file. Each table should be able to fit on a single page in portrait format, and they should be numbered in the order in which they appear cited in the manuscript (i.e. Table 1, Table 2, etc.). Each figure must be accompanied with a caption directly above it. All tables should be formatted using the “Table object” (i.e. Insert > Table) in a Microsoft Word to ensure that columns of data are kept aligned when the file is sent electronically for review. Important: It is the responsibility of the author(s) to obtain permission from the copyright holder to reproduce figures or tables that have previously been published elsewhere, which should be scanned and emailed to the editorial office in case of acceptance together with your Publication Agreement Form.

 

Additional Files

All article types: For figures and tables that are too large to be included with the manuscript file, please upload them as multimedia appendices. Other additional file types that you wish to accompany your manuscript may include research instruments (questionnaires), movie files, original/raw data (SAS/SPSS, Excel, Access database, etc.). Important: It is the responsibility of the author(s) to obtain permission from the copyright holder to reproduce any additional file that have previously been published elsewhere, which should be scanned and emailed to the editorial office in case of acceptance together with your Publication Agreement Form.